18 Oct
Office Manager/ Bookkeeper (BOW)
New Hampshire, New hampshire

Vacancy expired!

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Job Description
We are looking for an Office manager to organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Office manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. A successful Office manager should also have experience with a variety of office software (QuickBooks, Microsoft Office (Outlook, Word, Excel), online banking) and be able to accurately handle administrative duties.
Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities
• Serve as the point person for office manager duties including:
• Accounting: AP, AR, Payroll, HR, Taxes (This is a MUST!)
• Mailing
• Supplies
• Bills
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences
Requirements
• Proven experience as an Office manager, Front office manager or Administrative assistant
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular) and QuickBooks
• Hands on experience with office machines (e.g. printers and scanners)
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Notary Public
• Associates degree in business management; additional qualification as an Administrator will be a plus
• Criminal background check
• Drug screening
• Confidentiality agreement
• Valid driver's license

Vacancy expired!